Job Ref #: SAMSA-PTA-2025-027
Industry: Freight/Shipping/Transport/Import/Export
Job Type: Permanent
Positions Available: 1

Job Description

KEY PERFORMANCE AREAS

• Manage and prioritize the CEO’s complex calendar, scheduling meetings, appointments, and events while resolving conflicts efficiently and diplomatically. 
• Act as the primary point of contact for internal and external stakeholders, including government officials, executive management, senior management, partners, and sector representatives.
• Ensure timely, clear, and effective communication, and\or delegate appropriately all correspondence that comes through the CEO’s office.
• Organize all travel logistics, including flights, accommodation, and transportation, ensuring efficiency, cost-effectiveness, and optimization of the CEO’s time. 
• Prepare, review, and organize documents, reports, presentations, and other materials for the CEO’s meetings, including board reports and strategic plans. 
• Prepare agendas, take minutes, and follow up on CEO meeting action points to ensure accountability and progress.
• Manage both electronic and documents filing systems, as well as taking steps to ensure that the CEO's office is in compliance with all applicable record-keeping requirements.
• Handle sensitive and confidential information with utmost discretion and professionalism in compliance with POPIA and other applicable guidelines.
• Coordinate and support key projects and initiatives driven by the CEO's office, liaise with multiple departments and external partners.
• Provide broad administrative support to ensure the CEO’s office is organized, effective, and aligned with SAMSA’s vision and values.

Job Requirements

QUALIFICATIONS

• National Diploma in Business Administration\ Public Administration\ Business Management (NQF 6)
• Bachelor's degree in business administration\ Public Administration\ Business Management would be an added advantage (NQF 7)

EXEPERIENCE AND KNOWLEDGE

• 5 to 7 years' experience as an Executive Assistant or Personal Assistant in executive support roles, of which experience in supporting the CEO is preferred.
• Ability to managing complex executive schedules, confidential documentation, and multi-stakeholder communications.
• data analysis and report writing, communication and/or public relations

KEY COMPETENCIES AND SKILLS

• Advanced Organizational and Time Management Skills: Ability to manage complex calendars, prioritize competing demands, and coordinate appointments and events efficiently, ensuring optimal use of the CEO’s time.
• Exceptional Communication Skills: Proficiency in professional written and verbal communication, including drafting clear correspondence and engaging effectively with diverse stakeholders such as government officials, senior management, and external partners.
• Confidentiality and Discretion: Handling sensitive information with the utmost professionalism in compliance with POPIA and corporate governance principles.
• Stakeholder Management and Liaison: Skilled in facilitating seamless interaction between internal teams, executive leadership, and external stakeholders, fostering collaboration aligned with SAMSA’s strategic priorities.
• Technical Proficiency: Advanced Microsoft Office skills, familiarity with virtual meeting platforms, and ability to create presentations, reports, and board materials.
• Governance and Compliance Awareness: Knowledge of PFMA and POPIA regulations, ensuring adherence to financial controls, record-keeping, and data protection within the CEO’s office.
• Problem-Solving and Adaptability: Capacity to address unexpected challenges, re-prioritize tasks, and maintain composure under pressure, supporting agile decision-making.
• Research and Analytical Abilities: Conduct research and synthesize information relevant to maritime safety, regulatory developments, and organizational initiatives.
• Project Coordination: Experience supporting complex projects and cross-departmental collaboration to drive CEO-led initiatives.
• Interpersonal and Emotional Intelligence: Ability to build trust, manage relationships sensitively, and adapt communication styles to varied audiences and situations.
• Professionalism and Leadership Presence: Exhibiting accountability, initiative, and a proactive mindset while representing the CEO’s office with integrity and confidence.

---------------------------------------------------------------------------------------------------------------------------------------------------------------As we are committed to Employment Equity in our employment practices, it is our intention to appoint individuals with the aim of meeting our Equity objectives. Preference will be given to African Males, White Females and persons living with disability to achieve the objectives of Employment Equity.

CLOSING DATE: 05 NOVEMBER 2025

For any related queries regarding this position, please contact Ms Zanele Zwane at 012 366 2600.