Administration Supervisor

PEP

2026/03/27   Durban

Job Ref #: PEP-2483
Industry: Admin/Office Support
Job Type: Permanent
Positions Available: 1
At PEP we call ourselves Dynamos - we have FUN, work hard, and take ownership of everything we do. We work in teams to create world-class solutions. Being a Dynamo of PEP means you are dynamic, helpful and believe in making our customers look and feel good.
Job Description

To manage all the administrative tasks of the Distribution Center (DC).

 

KEY RESPONSIBILITIES

  • Manage the authorisation and payment of overtime and allowances for permanent and FTC Dynamos

  • Consolidate the FTC staff hours and send monthly report to Central Office People Support

  • Compile information for meetings and budgets.

  • Extract data from WMS and make available to DC Manager Manage the performance of the payroll administration process (DC Management & Central Office payroll admin).

  • Manage the performance of the administration of stock control process (Inbound, Inventory, Outbound, QC)

  • Manage the capex expense control process.

  • Ensure that the opex control sheets are maintained.

  • Ensure that the order control sheets are in place and maintained.

  • Manage the DC purchase and payment process. 

  • Analyze GL and Bvar variance report for any discrepancies or variances and report to PEP fin/STA.

  • Reconciliation of data and ability to identify variances

  • Verify  FTC hours against approved costing schedule for any discrepancies and resolve

  • Manage the authorisation and payment of weekly and monthly production bonuses for permanent and  FTC Dynamos . 

  • Manage and maintain the fixed asset register (FAR)

  • Monitors actual performance versus planned performance (productivity and quality ) and provides feedback  on CPU per department .

  • Manages leave schedules and provides and requests additional staff / tools / equipment  when/where required

  • Ensure that staffing requirements are managed and manage reporting staff

  • Ensure that the correct procedures are followed regarding new supplier management

  • Manage current suppliers and the supplier matrix with proper approval

  • Liaises with stakeholders re operational DC Admin issues (e.g. Central Office Finance, Receiving, Storage, QC and Distribution)  

Job Requirements

  • Grade 12

  • Commercial degree will be an advantage

  • 5 years DC experience will be an advantage

  • 5 years financial experience 

  • Computer Proficiency (G SUITE)

  • Retail and/or SAP experience will be an advantage

  • Bilingual (English and Zulu will be an advantage)

  • Competencies required: Planning, Organising and Control; Detail Orientation; empathy; stress  tolerance; communication and building and maintaining relationships

If you are interested and meet the minimum requirements, please submit your CV and covering letter

If you do not hear from us within 2 weeks of the closing date of this position, please regard your application as being unsuccessful.

PEP strives for equal opportunity in terms of its employment equity guidelines