Job Ref #: GSPMUNB29102025
Industry: Accounts
Job Type: Contract
Positions Available: 1

Job Description

ABOUT GENESIS:

In a world undergoing convulsive technological and political change, Genesis partners with key actors to deliver urgent, lasting impact in critical areas. Genesis, an impact consultancy founded, incorporated and headquartered in Africa, has worked in 52 African countries and more than 100 countries globally. Uniquely, Genesis is focused on the Young World - the arc of countries with young populations stretching across Africa, the Middle East, South Asia and parts of Southeast Asia.

 

Unencumbered by legacy systems, these nations can pioneer innovative models and chart a new path to prosperity. However, converting this potential into developmental gains is not guaranteed. At Genesis, we work alongside local partners to turn this opportunity into shared progress - helping the Young World move faster, more sustainably and on its own terms.

 

 

Practice Area Description

 

THE GROUP SERVICES PRACTICE:

Genesis Analytics is an African firm with a mission of social change and focus on finding new, measurable solutions to addressing the challenges and opportunities working in the majority world through a localised approach.

 

Group Services is the business partner of the eight practices that make up Genesis. The marketing communications unit builds the brand of Genesis by creating awareness of its work to prospective clients and new talent, as well as working with our colleagues to build the firm through internal communications.

 

You will be working with different practice areas – from Health to Human Development, Digital Livelihoods to Financial Services. No two days will be the same, and you will be constantly finding new and creative ways to convey complicated and challenging subject matter to our audiences.

Job Requirements

ROLE DESCRIPTION

 

Project Accountant

Genesis Analytics is hiring! We are searching for an exceptional Project Accountant for our PMU team, based in Johannesburg, South Africa. As a key player in our global impact firm, you will manage all financial aspects of complex donor-funded projects, focusing on accuracy, grant compliance, and financial reporting. If you are a detail-oriented master who thrives in a fast-paced, dynamic environment where your work directly translates into meaningful global change - we want to talk to you.

 

Key responsibilities:

 

Project Finance Management Support

• Monitor financial administration of projects to ensure consistency with commercial and grant financial requirements and Genesis’ commercial strategy.

• Provide practices with monthly financial reports as required in terms of LOE, actual project costs, burn rates, etc, ensuring that the financial reporting can be carried out appropriately.

• Monitor the disbursement of funds to subgrantees according to approved budgets.

• Support the project manager in the review of financial reports submitted by subgrantees and assess budget compliance.

• Assist in the development of new financial procedures to better support the delivery of projects, including managing budget trackers, burn rates reporting and other tracking tools.

• Set up and maintain budget tracking on all projects - monitoring, reporting, and analysing budget variances.

• Manage cashflow projections and reports.

• Assist with client project audits and end of year audits.

• Prepare advances, sales invoices, work-in-progress, assist with credit control, and process purchase invoices.

• Ability to interpret tax invoices and compliance to tax requirements in South Africa and other countries.

• Liaise with the Finance department on any issues and necessary changes in processes.

• Consolidate financial information of all projects in the closing phase, ensuring no discrepancies or violations of commercial agreements have occurred.

• Keep project finance records and provide assistance in financial reporting as requested.

• Ensure that all invoicing is completed with the agreed upon timelines.

 

 Finance Support

• Support the Corporate Finance team as needed on queries on the projects. 
• Participate in relevant Finance meetings.

Other Responsibilities

• Educate and promote the staff’s understanding of financial processes and policies.
• Assist with induction of new joiners
• Other tasks as agreed

 

 

REQUIREMENTS:

Genesis consultants carry a balanced combination of powerful intellect, strong technical skills, and a consulting character to match. 

 

Successful candidates for roles at Genesis:

• Are passionate, self-motivated problem-solvers

• Value integrity and exhibit ethical behaviour

• Are analytical thinkers and fast learners with an excellent academic record

The successful candidates will thrive in a fast-paced environment, enjoy the flexible nature of the job, and like to hit the ground running. You are pro-active and hands-on, with the ability to not only work effectively as part of a team, but also to motivate the team and ensure they can excel. 

 

You are likely to have:

• Bachelor's degree in finance, accounting, or a related field 

• At least 1 year of experience in grant management, financial management and accounting, preferably in the context of donor funded projects

• Ability to work effectively in cross-functional teams

• Ability to prioritize and handle multiple tasks under tight deadlines

• Collaborative and strong communication skills

• Proven ability to work well in a fast-paced environment with a solutions-driven attitude.

• Excellent organizational skills and attention to detail

• Proficient in Microsoft Office Suite and accounting software

• Fluent in English, both written and verbal

 

ANNEX: SPECIFIC TASKS THROUGHOUT THE PROJECTS LIFE CYCLE:

Project Initiation

• Budget loading and split:

• Split the budget down according to fiscal reporting periods using internal tracking documents

• Calculate estimated direct staff for the project personnel for dashboard projection 

• Load budget on Intacct according to fiscal period

• Request the ERP team to create General Ledger accounts for the grants, interest account, and forex and gains account

• Conduct debarment checks and verification for personnel and subcontractors against who will be paid by the project

 

• Bank accounts management:

• Open three bank accounts for the project: a Cheque Account, a USD Account, and a 48-Hour Account

• Allocation of funds to all three bank accounts

• Request the Head of Finance to link the bank to Intacct

 

• Invoicing preparation:

• Prepare invoice amounts 

• Request CTCs from the Commercial Team and populate invoicing rates for new personnel added to the project

 

Project Execution 

• Project suppliers and subcontractors management:

• Collect supplier sheets and BEE/payment documents for the new subcontractor

• Keep supplier BEE information up to date

• Add new supplier accounts on Intacct

• Call new supplier for verification

• Load new supplier on the bank and send for review before being authorised 

• Review subcontractor/supplier contracts to be able to monitor the budget allocated 

• Capture project supplier invoices on Invoices and allocate them to various General Ledger accounts

• Prepare supplier/subcontractor payment

• Submit all supplier payments batches for independent review before loading on Intacct for payment authorisation

• Allocate supplier payments as per the remittance and reconcile debit orders to the supplier statements and invoices

• Collect supplier statements and reconcile them to the age analysis 

• Process any necessary accounts payable correction journals for approval by the Group Financial Manager

• Handle supplier queries and manage subcontractors 

• Ensure that all relevant documentation is kept up to date on the Project Finance Drive and Project Drive

• Attend supplier Aging meetings led by the Group financial controller to identify any outstanding suppliers and attend to any action required 

• Update the Project expenses tracker on the status of payments

• Download and save Proof of payments 

• Process subcontractor accruals at year-end

• Monitor project expenditures, maintain accurate records, and suggest cost-effective strategies.

• Present financial updates in regular project meetings, ensuring transparency and alignment with objectives.

 

• Project cashbooks and payments:

• Ensure that all cashbooks are reconciled every month

• Process staff claims and supplier payments for the project, including sundry expenses

• Process project reconciliation correcting journals and any other additional journals to be approved by the Head of Finance

• Prepare bank revaluations at month-end

• Oversee the processing of payment requests, reconciliation of advances against actuals, and review of receipts and timesheets

 

• Subgrantee grant and finance management:

• Review of subgrantee's application budget template

• Confirm the pre-grant inquiry process if it did take place under compliance

• Conduct a due diligence process on the financial aspect 

• Develop project-specific financial reporting tools in line with donor requirements

• Monitor and disburse payments for milestones, ensuring adherence to the agreed budget

• Ensure donor expenditure regulations compliance

• Review Subaward Financial Reports

• Conduct training sessions for subgrantees to ensure they understand and adhere to reporting guidelines

• Draft, review, and approval of subgrant agreements along with Project Manager

• Support RFP development and scoring criteria

• Manage subgrantee’s invoice submission and provide updates on their progress performance 

• Advise subgrantees on relevant client and Genesis Analytics operational policies and procedures related to their awards and work with subgrantees to address capacity needs identified in the pre-award process and document improvements

• Provide ongoing support and training to subgrantees on financial and grant management best practices

• Collaborate on subgrant agreements, ensuring adherence to policies, and support budget reviews.

• Compile subgrantee financial reports for prime to be submitted to the donor

 

Project accounting: 

• Attend project performance and invoicing meetings

• Allocate project invoice to the donor account

• Manage cashflow projections and monitoring

• Ensure compliance with donor expenditure regulations

• Liaise with prime/donor on queries and requirements

• Keep up to date with the terms and conditions of the contracts

• Provide financial inputs and insights on project deliverables

• Prepare the order book for the project

• Convene order book projection meetings

• Track budget to actual spending

• Budget updates and maintenance

• Keep project reconciliations up to date

• Ensure that the latest rates are accurately updated in Intacct

• Update Project Manager on the project performance on a monthly basis

• Track the project’s profitability and keep relevant stakeholders up to date

• Provide Quarterly Financial Performance Reports, dashboard, and suggestions to relevant stakeholders (Project Director, Project Manager) on the performance of the project

• Prepare grant reconciliation to determine the amount due to Genesis on a monthly basis and initiate transfer of funds from the Project Account 

• Manage financial planning, budgeting, and forecasting processes

• Monitor and manage project expenditures against budget, ensuring cost-effectiveness and identifying any variances

• Work closely with Compliance and Project Manager to draft, negotiate, and finalize subgrant agreements, ensuring compliance with client and Genesis Analytics policies

• Donor financial reporting

• Prepare an invoice and send it to the client, follow up for payment

 

Project annual reporting:

• Request annual reports from subgrantee prior reporting period

• Assist with writing the report on the narrative document in the budget information section

• Set up meeting with Project Director and Project Manager to discuss the projections for the following prior writing of the project progress report

• Prepare financial report for donor 

• After submitting the reports to the client, update the budget on Intacct

 

Project Closure: 

• Project close-off execution:

• Ensure the budget is utilized before the project close-off date

• Review financial reports from subgrantee for donor/client consolidated reporting

• Prepare and submit financial reports to donors/clients, ensuring accuracy and compliance with donor requirements

• Close off General Ledger accounts and bank accounts

• Ensure the project is closed on Intacct to avoid time and expense being captured

 

• No cost extension (NCE) if applicable:

• Update budget allocation to NCE if approved

• Update budget on Intacct 

• Calculate estimated direct staff for the project personnel for dashboard projection for the NCE period

• Update project profitability estimation 

• Update Intacct dates to align with NCE dates

• Save amendment contracts on the drive 

 

 

 HOW TO APPLY

• Please follow the online application process on the career portal of the Genesis website, we are unable to accept any e-mailed CVs or applications.

• Your application will primarily be considered for this role. If there are multiple roles that you are interested in, please submit your application for each position.

• Once you have applied via our career portal, you will receive a system-generated confirmation e-mail that your application was received.

• NOTE: Please be advised that uploaded documents / attachments cannot be bigger than 4MB in total, as the system will not accept your application if the uploaded documents exceed 4MB.

• Communication will be with short-listed candidates only - if you do not receive any feedback on your application within 3 weeks, please consider your application unsuccessful.

• Genesis Analytics reserves the right not to proceed with an appointment of any advertised role.

• All appointments will be made in line with Genesis Analytics’ Employment Equity Plan and Transformation Policies.

• At Genesis, we prioritise your privacy by collecting essential personal information for job applications, which is reviewed confidentially by authorised hiring personnel to assess your suitability and communicate with you about your application status.