Job Ref #: AP-5372
Industry: Pharmaceutical And Medical/Healthcare
Job Type: Permanent
Positions Available: 1

Job Description

COMPANY DESCRIPTION

We are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high-quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversi?ed by geography, product, and manufacturing capability.

Aspen is a dynamic organisation built on entrepreneurial strength and forward-thinking minds. We attract high-performing individuals who are passionate about their careers and have a desire to exceed expectations. At Aspen, not only do we source the best talent, but we also provide a host of opportunities for continuous development.

The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals, comprising Regional Brands and Sterile Focus Brands. We have approximately 9,100 employees at 69 established offices in over 50 countries, and we improve the health of patients in more than 150 countries through our high-quality, affordable medicines.

OBJECTIVE OF ROLE

To partner with the business in acquiring talent for the Woodmead Sales and Marketing Division in order to achieve recruitment objectives. To act as guardian and custodian of the recruitment, selection, and appointment process. To ensure the effective implementation of recruitment projects.

KEY RESPONSIBILITIES

RECRUITMENT AND SELECTION

• Handle end–to–end recruitment with relevant Hiring Managers
• Performing searches for qualified candidates according to relevant job criteria using computer databases, networking, internet recruiting resources, cold calls, media, recruiting forums, and employee referrals.
• Screening and shortlisting all applicants in consultation with the relevant hiring manager.
• Screening applications where necessary, ensuring candidates meet the minimum criteria as set out in the Job Specification.
• Telephonic Screening to identify suitable candidates through effective job matching
• Oversee and coordinate interviews for required roles with the Talent Acquisition Officer.
• Conducting interviews alongside management and shortlisting to identify the most suitable candidate, ensuring a fair process has taken place.
• Making hiring recommendations as and when required.
• Oversee accurate verification checks for shortlisted candidates, i.e., References, Credit Check, Criminal Check, Qualification Check
• Oversee all required assessments with the Talent Officer to confirm bookings with Psychometrist (Thomas International) & candidates
• Be the point of contact for internal and external applicants for roles that have been advertised.
• Keep track of all employee referrals.
• Administer and maintain the recruitment database in accordance with system requirements, standards, and setup.
• Manage candidate feedback sessions both internally and externally
• Handle recruitment application-related queries.
• Facilitating the preparation of necessary documentation and checks before approving the documentation for distribution.
• Track referrals
• After successful appointments, handle face-to-face feedback sessions with internal applicants, bulk rejects, unpublish the advertisement, and fill roles on the Direct Hire System

CLIENT RELATIONSHIP MANAGEMENT

•          Creating and maintaining productive relationships with internal and external clients by providing input and advice.
•          Keeping the client informed about progress on the recruitment process by communicating via telephone, email, and informal meetings.
•          Providing training and coaching to management in respect of recruitment interventions, as required.

ADMINISTRATION AND RECRUITMENT SYSTEM MANAGEMENT

•          Maintain up-to-date recruitment files for all roles. 
•          Keep all recruitment administration up to date.
•          Compiling and providing your line manager with all relevant recruitment information for reporting purposes.
•          Assist in compiling monthly reports on recruitment stats.
•          Capture all CVs into the database if not uploaded via the website
•          Oversee the accuracy of Job Descriptions/Adverts.

 

Job Requirements

EDUCATIONAL REQUIREMENTS

• Matric
• BCom in Human Resources or related Social Science Degree

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• 3 years minimum of recruitment full end-to-end working experience
• Knowledge of Applicant Tracking Tools
• End-to-end hiring process
• Sourcing techniques
• Interviewing skills
• Offer management
• HR & Employment Law Basics
• Ability to effectively operate, Microsoft office suite

SOFT SKILLS REQUIREMENTS

• Enthusiasm, passion, and high energy are key requisites
• Commercial acumen
• Analytical skills
• Maintain High Standards
• Personal Responsibility
• Networking ability
• Interpersonal skills
• Stakeholder management
• Candidates experience best practices
• Emotional intelligence
• Integrity
• Innovative
• Accuracy
• Planning & Organising
• Ability to perform under pressure
• Self-starter and self-motivated
• Sense of urgency
• Prioritizing and planning
• Verbal and written communication skills
• Aptitude for continuous learning
• Influential and impactful presentation skills
• Adaptability and flexibility in a changing environment

Preference will be given to previously disadvantaged groups. Suitably qualified applicants are invited to submit their CVs online on or before 16 July 2025. Please note that if you have not heard from the HR department within 30 days of this advert closing, your application has unfortunately been unsuccessful.

Internal Applications must be completed using an Aspen mailing address after applicants have informed their direct line managers of their application for this specific role.