Job Ref #: PHP0654
Industry: Office Support
Job Type: Contract
Positions Available: 1

Job Description

• Administrative tasks include, loading RFQs and PO requests, obtaining quotations from service providers, budget revisions, loading new project budgets, travel and accommodation requests for staff.
• Effectively manage, direct, record and assess the flow of documents and submissions.
• Manage and upload documents to the signing-hub.
• Ensure various administrative tasks for the Division Meetings: arrangements, agendas, attendance registers, minutes, relevant documents, venues, and refreshments when needed.
• Stationery: manage orders, monthly stock count on SAGE.
• Petty Cash: withdrawals, approvals for purchases, summaries, budget sheets, requisitions, slips, control and purchases.
• Use own initiative in terms of activities and tasks that can be performed in and around control, purchases.
• Liaise with suppliers, contractors, stakeholders and project co-workers
• Protect and support ARC IP and ITC policies.
• Assists with arrangements, purchases, and preparations of social events.

Job Requirements

• National Diploma in Accounting or related field.
• Five years experience in supply chain processes and ability to manage multiple projects.
• Knowledge of SAGE X3 will be an added advantage.
• Ability to organise, prioritise and work systematically.
• Good communication skills (verbal & written).
• Experience in networking and coordination of projects will be an advantage.
• Proficiency in MS Office suite
• Code B/EB driver’s license required.

Enquiries: Dr. David Simelane, Tel: 012 808 8217

CLOSING DATE FOR APPLICATIONS: 29 APRIL 2026

A competitive remuneration package will be congruent with the scope, responsibilities and the stature of the position. The appointment will be subject to a positive security clearance (as well as competency and leadership assessments). 

Preference will be given to designated groups in terms of the ARC Employment Equity Plan. The Agricultural Research Council is an equal opportunity employer and is committed to the principles and processes of Employment Equity Act.

Applications accompanied by a covering letter, detailed CV with at least three recent (3) contactable referees, certified copies of certificates, supporting documents and a copy of driver’s license must be attached on the form.

A SAQA evaluation report must accompany foreign qualifications. Incomplete applications will not be considered. Applicants who do not receive any response four (4) weeks after the closing date must regard their applications as unsuccessful. Permanent appointments are subject to six (6) months’ probation period. The organization reserves the right not to appoint.