Job Ref #: SM-8020
Industry: FMCG
Job Type: Contract
Positions Available: 1

Job Description

• Administrative & Communication Management
• Manage all incoming and outgoing correspondence, including emails, mail, and internal memos
• Maintain an organized filing system (digital and physical) for store records, policies, and contracts
• Coordinate and schedule meetings, appointments, and training sessions for staff and management
• Prepare operational reports, performance summaries, and administrative documentation as required by the Store Manager.
  Staff Administration and Financial Support|Manage staff payroll documentation, including processing accurate timesheets for submission to the central payroll department
• Provide administrative support for the employee lifecycle, including basic staff record maintenance, onboarding paperwork, and uniform management
• Process and reconcile store finances, including tracking invoices, expense reports.
• Liaise with vendors and suppliers regarding outstanding payments or billing inquiries.
• Operational Coordination and Oversight
• Monitor and maintain office and store supply inventory, placing orders as needed to prevent shortages.
• Coordinate basic store maintenance and repairs with external service providers (e.g., cleaning, equipment service) as directed by the manager.
• Support the Store Manager in creating and distributing weekly staff schedules.
• Ensure compliance documentation (e.g., safety checklists, permits) is up-to-date and readily available.
• Head up Stock takes and processes Ensure deadlines are met.

Job Requirements

1 year experience in retail or departmental store|1|Essential / Minimum||
Grade 12/NQF level 4
Communication skills (verbal & written)
Attention to detail
Customer Service Skills
Teamwork
Problem solving skills