Job Ref #: AP-5850
Industry: Pharmaceutical And Medical/Healthcare
Job Type: Temp
Positions Available: 1

Job Description

COMPANY DESCRIPTION

We are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high-quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversi?ed by geography, product, and manufacturing capability.

Aspen is a dynamic organization built on entrepreneurial strength and forward-thinking minds. We attract high-performing individuals who are passionate about their career and have a desire to exceed expectations. At Aspen, not only do we source for the best talent, but we also provide a host of opportunities for continuous development.

The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals, comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established offices in over 50 countries, and we improve the health of patients in more than 150 countries through our high-quality, affordable medicines.

OBJECTIVE OF ROLE

To partner with the business in acquiring talent for SA Operations in order to achieve recruitment objectives. To act as guardian and custodian of the recruitment, selection and appointment process.

KEY RESPONSIBILITIES

Talent Acquisition

• Handle end–to–end recruitment with relevant Hiring Managers
• Performing searches for qualified candidates according to relevant job criteria using computer databases, networking, internet recruiting resources, cold calls, media, recruiting forums and employee referrals.
• Screening and shortlisting all applicants in consultation with the relevant hiring manager.
• Screening applications where necessary, ensuring candidates meet minimum criteria as set out in the Job Specification.
• Telephonic Screening to identify suitable candidates through effective job matching
• Oversee and co-ordinate interviews for required roles with the Talent Acquisition Lead.
• Conducting interviews alongside management and shortlisting to identify the most suitable candidate, ensuring a fair process has taken place.
• Making hiring recommendations as and when required.
• Oversee accurate verification checks for shortlisted candidates, i.e., references, Criminal Check, Qualification Check
• Oversee all required assessments with the Talent Acquisition Lead to confirm bookings with the psychometrist (Thomas International) and candidates.
• Be the point of contact for internal and external applicants for roles that have been advertised.
• Keep track of all employee referrals.
• Administer and maintain the recruitment database in accordance with system requirements, standards, and setup.
• Manage candidate feedback sessions both internally and externally
• Handle recruitment application-related queries.
• Facilitate the preparation of necessary documentation and checks before approving the documentation for distribution.
• After successful appointments, handle face-to-face feedback sessions with internal applicants, bulk rejects, unpublish the advertisement, and fill roles on the Direct Hire System.
• Compile onboarding pack and submit to Payroll. 
• Initiate Induction processes.

Stakeholder Management

• Creating and maintaining productive relationships with internal and external clients by providing input and advice.
• Keeping the client informed about progress in the recruitment process by communicating via telephone, email and informal meetings.
• Providing training and coaching with management in respect of recruitment interventions, as required.

Administration And Recruitment System Management

• Maintain up-to-date recruitment files for all roles.
• Keep all recruitment administration up to date.
• Compile and provide your line manager with all relevant recruitment information for reporting purposes.
• Assist in compiling monthly reports on recruitment stats.
• Capture all CVs into the database if not uploaded via the website
• Oversee the accuracy of Job Descriptions/Adverts

Job Requirements

EDUCATIONAL REQUIREMENTS

• Matric (Grade 12)
• Bachelor’s Degree or related Management or Social Sciences

KNOWLEDGE & EXPERIENCE REQUIREMENTS

• Must have a minimum of 3 years of end-to-end recruitment experience.
• Proficiency with social media, CV databases, and professional networks
• Experience in using LinkedIn Talent Solutions to proactively source candidates
• Proficiency in documenting processes and keeping up with industry trends
• Deep knowledge of talent acquisition – related best practices, trends and innovations, systems, tools and recruitment – related continuous improvement initiatives
• In-house and External Recruiment processes and best practices
• Knowledge of Applicant Tracking Systems (ATSs)
• Social Media Platforms and Job boards
• Pharmaceutical Manufacturing industry knowledge

SOFT SKILLS AND COMPETENCY REQUIREMENTS

• Excellent interpersonal and communication skills for working closely with others across various departments and at all levels of the organisation
• Able to work in a high-performance and deadline-driven environment
• Present a positive and professional image of the talent acquisition team
• Integrity and must be able to maintain confidentiality
• Recruitment Metric reporting
• Maintain High Standards
• Personal Responsibility
• Recruitment teamwork capabilities
• Attention to detail
• Good written and verbal skills
• Collaboration and problem-solving
• Good judgment and decisiveness
• Planning & Organising
• Proactive self-starter
• Recruitment Practices and Methodologies
• Proficient in MS Office (Advanced Word; Excel; PowerPoint)
• Knowledge of Power BI

FEEDBACK

Please note that if you have not heard from the Human Capital department within 30 days of this advert closing, your application has unfortunately been unsuccessful.

INTERNAL APPLICATIONS

Internal Applications must be completed using an Aspen mailing address after applicants have informed their direct line managers of their application for this specific role.