Job Ref #: etv259
Industry: PR/Communications/Journalism/Media And Promotions
Job Type: Permanent
Positions Available: 1

Job Description

The individual in this role is responsible for coordinating and executing trade marketing activities, events, internal functions and administrative requirements for eMedia Sales, ensuring that all arrangements are professionally managed, well organised and delivered on time.

 

Trade Marketing Events 

Creating, coordinating and posting content for eMedia Sales.

Managing and maintaining the trade marketing calendar, plan activities and events well in advance.

Coordinating event setup, including flower arrangements, table set up and décor, bar and barmen/waiters and all other event requirements.

Liaising with internal departments to coordinate event logistics and setup.

Arranging branding and promotional materials when required.

Managing suppliers, obtaining quotations and coordinating supplier payments.

Confirming boardrooms and/or external venues.

Be available to work after hours when required for events and functions.

Travel & Logistics Coordination

Arranging and managing flights, accommodation and ground transportation for business travel.

Coordinating subsistence and travel (S&T) for business travel.

Coordinating all administrative arrangements for Mumbai trips.

Stock & Storeroom Management

Monitoring and controlling stock levels, including alcohol, beverages, promotional items and event supplies.

Ensuring stock is properly recorded, stored and replenished when required.

Be physically capable of lifting and carrying event materials and supplies.

Administration & Training

Maintaining the eMedia Sales team training register and overseeing related administrative requirements.

Coordinating event-related documentation, bookings, quotations, invoices and payments.

Ensuring all event and travel administration is completed accurately and timeously.

Must have own transport to purchase urgent or emergency event supplies when necessary.

Job Requirements

Qualifications

National Senior Certificate (NQF Level 4) - Essential

National Diploma in Marketing/ Events/ PR (NQF Level 6) - Recommended

Experience

2 years in Trade Marketing  - Essential

Drivers License - Essential

Language Proficiency 

English - Advanced

Technology Proficiency

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)  - Intermediate

Social Media Platforms (LinkedIn, Instagram, Facebook) - Basic

Technical / Job Specific Competencies  

Building Strategic Working Relationships 

Planning and Organising 

Accuracy / Attention to Detail 

Managing Work 

Initiating Action