Job Description

WESTERN CAPE GAMBLING AND RACING BOARD

The Western Cape Gambling and Racing Board (WCGRB) – an equal opportunity employer - is a statutory body established to regulate and monitor the gambling and betting industry in the Western Cape. The Board invites applications for the following permanent position within the Board Secretariat Division:

            SECRETARIAT - ADMINISTRATIVE OFFICER                 

The Board seeks a highly organised and detail-oriented individual with demonstrable experience in professional Board and Committee administration. The successful candidate will provide full secretariat and administrative support to the Board and its Committees, coordinate logistical and procedural requirements for meetings, hearings and ad hoc events, and assist with governance-related functions to ensure the effective execution of the Board Secretariat’s mandate. The role is based in Cape Town, Parow and will report to the Board Secretary

Job Requirements

The minimum requirements are:

• A relevant post-matric qualification, preferably a Diploma in Company Secretarial Studies, Office Management or an equivalent qualification.
• 3–5 years’ relevant administrative experience, with demonstrated experience in sound formal company minute-taking.
• Proficiency in using modern tools, including Artificial Intelligence programmes and software for recording, transcribing, formatting and distributing meeting minutes.
• A valid Code B driver’s licence.
• Proficiency in Microsoft Word, Excel, Adobe Acrobat and Outlook.
• Fluency in both written and spoken English.

The successful candidate must:

• Be able to work independently in a highly deadline-driven environment while maintaining high standards of integrity, discretion and professionalism.
• Be able to work effectively under pressure, with the focus, tenacity and organisational ability required to manage multiple meetings, deadlines and follow-up actions simultaneously.
• Have a good understanding of the rules, protocols and norms applicable to different types of Board and Committee meetings.
• Have an excellent command and comprehension of written and spoken English, including a sound understanding of formal business writing, editing and proofreading.
• Be an active listener with exceptional attention to detail and the ability to distil complex discussions into concise, coherent and accurate formal minutes, capturing the key decisions, actions and matters arising.
• Demonstrate excellent organisational and time-management skills, with the ability to prioritise competing deadlines and manage multiple tasks effectively.
• Demonstrate strong problem-solving skills, speed and accuracy, and the ability to multitask while maintaining the quality and confidentiality expected in a Board Secretariat environment. 

The key performance areas of this position will include, inter alia:

• Provide full secretariat (not secretarial) function to assigned committees or the Board structure. 
• Compile professional meeting agendas based on previous minutes and inputs from Departmental Heads within prescribed timelines.
• Produce accurate and professional PDF meeting e-packs within set deadlines.
• Organise committee activities and arrange Board and committee-related events. 
• Attend assigned committee meetings and selected Board meetings and provide the required secretariat support.
• Compile accurate and professional formal minutes (not action column type) of assigned meetings, ensuring that discussions, decisions and resolutions are correctly recorded. 
• Review, upload and distribute meeting e-packs and any other meeting documents on the organisation’s Cloud. 
• Maintain official records of all meeting packs and related documents per the organisational prescripts, for purposes of regular audit queries, ministerial enquiries, or legal and internal requests for information.  
• Provide administrative functions relating to minute-taking, editing, document formatting, template development, and maintenance of digital filing systems and archiving.

The Board offers an all-inclusive salary package (including a 13th cheque) of R 432 063.22 per annum.

Please note that applications via email will not be accepted.

Closing Date: 16 October 2026                                                                            

Direct inquiries to Ms S Sixubane at sweetness@wcgrb.co.za 

Correspondence will be limited to shortlisted candidates only. If you have not been contacted within four (4) weeks of the closing date, please accept that your application has been unsuccessful. The Board reserves the right not to make an appointment. 

The Board supports both employment equity and affirmative action as contained in its employment equity plan and affirmative action policies and targets and the position will be filled in accordance with the relevant plan and policies.

Preference will be given to applicants ordinarily residing within the Western Cape Province.

Shortlisted candidates will be required to attend interviews and complete a one-hour formal written minute-taking test (computer, Word template, and audio will be provided) at a date and time determined by the Board. The successful candidate must be prepared to be subjected to a probity investigation.

In order to consider any application for employment, we will have to process your personal information. 

A law, known as the Protection of Personal Information Act, 4 of 2013 (POPIA) provides that when one processes another’s personal information, such collection, retention, dissemination and use of that person’s personal information must be done in a lawful and transparent manner.

In order to give effect to this right, we are under a duty to provide you with a number of details pertaining to the processing of your personal information. These details are housed under the HR Processing Notice, which can be accessed and viewed on the WCGRB website, https://www.wcgrb.co.za/notices/ which HR Processing Notice we request you kindly download and read.