Job Ref #: PA00002
Industry: Admin/Office Support
Job Type: Contract
Positions Available: 1

Job Description

The Office of the Deputy Commissioner provides executive and operational support to the Deputy Commissioner in overseeing assigned areas of the Commission’s mandate and facilitating the effective execution of institutional and divisional priorities.

Reporting to the Deputy Commissioner, the Executive Personal Assistant will provide high-level executive, operational and administrative support to ensure the effective and efficient running of the Deputy Commissioner’s Office.

The incumbent will coordinate the Deputy Commissioner’s executive schedule, operational priorities, stakeholder engagements and office workflow; support the monitoring and implementation of key programmes and commitments; and facilitate effective coordination between the Deputy Commissioner’s Office, Divisional Managers, project teams and relevant internal and external stakeholders. 

A starting annual Total Cost to Company package of R 771 066,17 (negotiable commensurate with experience)

Please note this position is available on a five-year fixed term contract, renewable.

Key Accountabilities

The main responsibilities of the incumbent will, inter alia, include:

• Executive and Administrative Support
• Manage the Deputy Commissioner’s office operations, diary, scheduling and executive priorities.
• Screen, prioritise and coordinate correspondence, requests, calls and engagements directed to the Deputy Commissioner.
• Coordinate meeting preparation, including agendas, presentations, briefing packs, meeting notes and follow-up actions.
• Review and quality-check documents prior to the Deputy Commissioner’s review.
• Compile and consolidate reports, submissions, presentations and other executive documentation.
• Maintain confidentiality and appropriate decorum when handling sensitive information and VIP engagements.
• Assist with special projects, events and initiatives as requested by the Deputy Commissioner.
• Champion and coordinate projects emanating from the Deputy Commissioner’s Office.

Operational Coordination and Programme Support

• Coordinate and monitor strategic and operational initiatives assigned to the Deputy Commissioner.
• Track progress on projects, commitments, decisions and assigned deliverables.
• Follow up with relevant Divisional Managers, project teams and internal stakeholders on agreed actions and timelines.
• Consolidate operational reports and status updates for the Deputy Commissioner.
• Proactively identify operational issues, delays and matters requiring attention and facilitate appropriate follow-up.
• Support the Deputy Commissioner in translating executive priorities into coordinated operational delivery.

Governance and Meeting Coordination

• Coordinate management, governance and operational meetings chaired by or involving the Deputy Commissioner.
• Facilitate inputs and prepare agendas, meeting documentation and relevant briefing material.
• Take accurate minutes and maintain appropriate action and decision records, where required.
• Monitor and follow up on agreed actions and commitments.
• Ensure the timeous distribution of pre- and post-meeting information and documentation.
• Maintain accurate records and appropriate document control. 

Stakeholder Management

• Provide professional client liaison and stakeholder coordination on behalf of the Deputy Commissioner’s Office.
• Coordinate engagements with relevant internal and external stakeholders.
• Act as a liaison between the Deputy Commissioner and Divisional Managers, project teams and other relevant stakeholders.
• Facilitate effective communication and information flow between the Deputy Commissioner’s Office and operational divisions.
• Liaise with stakeholders regarding appointments, meetings, engagements and required follow-up.
• Build and maintain strong relationships across all levels of the institution.
• Ensure relevant reports and information are distributed to internal and external stakeholders as required. 

Logistics and Executive Office Coordination

• Coordinate travel and accommodation arrangements, including complex itineraries and international travel/training logistics.
• Schedule and coordinate meetings, conference calls and other executive engagements.
• Coordinate conferences, workshops, stakeholder engagements and events involving the Deputy Commissioner.
• Attend to meeting logistics, including catering, venues, parking and invitations.
• Communicate calendar and logistical changes to affected stakeholders timeously.
• Ensure all relevant operational and protocol arrangements are appropriately coordinated. 

Administrative and Information Management

• Draft, format, edit and quality-check letters, documents, templates, presentations and submissions with minimal guidance.
• Compile, consolidate and maintain reports, spreadsheets and meeting materials.
• Develop and maintain an efficient records management and retrieval system.
• Maintain confidential files, records and sensitive information appropriately.
• Coordinate office administrative requirements and maintain relevant expenditure records.
• Provide general administrative support necessary for the effective functioning of the Deputy Commissioner’s Office.
• Proactively identify operational issues and provide practical solutions to support smooth office operations.

Job Requirements

We are looking for a highly organised, proactive and experienced executive support professional who meets the following requirements:

• A completed NQF Level 6 qualification in Office Management, Public Administration, Business Administration or related. A completed NQF Level 7 qualification would be an added advantage.
• A minimum of 6 years’ proven executive personal assistant and/or executive-office coordination experience, supporting a senior executive such as an Executive Manager, Deputy Commissioner, Executive Director or equivalent. 8+ years' proven executive personal assistant and/or executive-office coordination experience, supporting a senior executive such as an Executive Manager, Deputy Commissioner, Executive Director or equivalent is an added advantage.
• Demonstrated experience in coordinating executive schedules, complex logistics, travel and high-level engagements.
• Experience in supporting governance, management and operational meetings, including the preparation of agendas, briefing material, minutes and action tracking.
• Experience in coordinating and monitoring executive projects, commitments and deliverables.
• Experience in reviewing and ensuring the quality and accuracy of documents prior to executive review.
• Experience in stakeholder coordination and liaison across different levels of an organisation and with external stakeholders.
• Knowledge of billing, invoicing and reconciliation processes in collaboration with relevant divisions.
• Knowledge of public relations and maintaining the professional image of an executive office.
• Advanced proficiency in the MS Office Suite.
• Excellent planning, organising and time-management skills.
• Flexibility to work overtime and/or irregular hours. 

Personality and Attributes

Over and above well-developed technical skills, the incumbent must demonstrate:

• Fit with the Commission’s Values – Communication, Ownership, Making a difference, Professionalism, Employee Welfare, Teamwork and Efficiency.
• Professionalism and a high degree of discretion.
• Strong planning and organising capability.
• Excellent attention to detail.
• Sound judgement and problem-solving ability.
• Strong stakeholder coordination and relationship-building skills.
• Initiative and a proactive approach to executive support.
• Excellent written and verbal communication skills.
• Strong time-management and prioritisation skills.
• Resilience and the ability to manage competing priorities.
• Ability to handle confidential information appropriately.
• Ability to operate effectively in a highly pressurised environment.

 We offer:

• A conducive, supportive, stimulating working environment.
• Exposure to excellent training opportunities.
• An opportunity to make a meaningful contribution to the attainment of the Commission's vision 2030 of a Competitive, Dynamic, Deconcentrated and inclusive Economy that serves all South Africans.

Employment Equity:

• Over and above operational requirements, our appointment will take into account the country’s and organisational Employment Equity imperatives.

Diversity and Inclusion:

• Persons with Disability are encouraged to apply.
• The Commission is committed to creating a diverse and inclusive work environment.

Application Process:

• All international qualifications must be accompanied by a SAQA accreditation certificate.
• Shortlisted candidates may be required to undergo psychometric assessments.
• The successful candidate will be vetted for security purposes.
• The Commission reserves the right not to fill this position subject to budget, organisational priorities and other considerations

If you meet the criteria above and are looking for an exciting opportunity to make a difference to our economy, then look no further than the Competition Commission! We look forward to receiving your comprehensive CV.

Closing Date: 02 October 2026 at 17h00.  

PLEASE NOTE THAT ONLY ONLINE APPLICATIONS WILL BE ACCEPTED. COMMUNICATION MAY BE LIMITED TO SHORTLISTED CANDIDATES ONLY.

THE COMMISSION RESERVES THE RIGHT NOT TO PROCEED WITH THE APPOINTMENT OF ANY VACANT AND ADVERTISED POSITION.