Job Ref #: EPA00001
Industry: Admin/Office Support
Job Type: Contract
Positions Available: 1

Job Description

Reporting to the Commissioner, the Executive Personal Assistant will provide high-level executive-office coordination, personal assistance and administrative support to ensure the effective and efficient running of the Office of the Commissioner.

The role provides high-level executive-office coordination to the Commissioner, whose mandate has Commission-wide strategic, governance and stakeholder impact. The incumbent will independently prioritise, coordinate and quality-assure cross-divisional executive matters, Commissioner-led governance processes, confidential information and high-level stakeholder engagements.

The successful candidate will therefore be required to operate with a high degree of professionalism, discretion, independent judgement and responsiveness in supporting the Commissioner and coordinating matters across the Commission.

A starting annual Total Cost to Company package of R 938 471,62 (negotiable commensurate with experience)

Please note this position is available on a five-year fixed term contract, renewable.

Key Accountabilities

The main responsibilities of the incumbent will, inter alia, include:

Commissioner Executive Office and Governance Coordination

• Coordinate Commissioner-led executive and governance processes.
• Consolidate and quality-assure cross-divisional submissions, briefing packs and other executive information for the Commissioner.
• Coordinate and monitor decisions, action items and matters requiring follow-through across relevant divisions.
• Escalate material risks, delays or priority matters for the Commissioner’s attention.
• Coordinate and maintain appropriate governance records and action registers, ensuring that information is complete, accurate and treated with the required confidentiality.
• Support the effective flow of information between the Commissioner, Executive Committee and relevant internal and external stakeholders. 

Executive Administration and Office Operations 

• Manage the Commissioner’s office operations, diary and scheduling.
• Receive and distribute correspondence to the Commissioner and other relevant parties.
• Develop and maintain an efficient records management and retrieval system.
• Manage meeting preparation, including agendas, presentations, meeting notes and follow-up actions.
• Review and quality-check documents prior to the Commissioner’s review.
• Compile and consolidate reports.
• Maintain strict confidentiality, discretion and appropriate decorum when handling sensitive and/or confidential information and VIP engagements.
• Proactively identify operational issues and provide solutions to ensure the smooth running of the Commissioner’s Office.

Logistics Administration

• Coordinate travel and accommodation arrangements, including complex itineraries
• Schedule and coordinate meetings, conference calls and other engagements.
• Attend to meeting logistics, including catering, venues, parking and invitations.
• Communicate calendar and logistical changes to affected stakeholders timeously.
• Ensure the timeous distribution of pre- and post-meeting information and documentation.

Stakeholder Management

• Provide professional client liaison and public relations service to all stakeholders.
• Support inter-divisional communications and communications with external stakeholders
• Liaise with relevant stakeholders regarding the Commissioner’s engagements and appointments.
• Build and maintain strong and professional relationships across all levels of the institution.
• Ensure that relevant reports and information are distributed to internal and external stakeholders as required.

Management and Administrative Support 

• Provide general administrative support to the Commissioner.
• Draft, format, edit and quality-check letters, documents, templates and presentations with minimal guidance.
• Prepare memos and submissions for the Commissioner’s Office.
• Compile, consolidate and maintain reports and meeting materials.
• Facilitate inputs and prepare agendas for meetings.
• Take accurate minutes and distribute them to relevant stakeholders, when required.
• Manage and monitor expenditure within the Commissioner’s Office.
• Assist with special projects, events and initiatives as requested.
• Champion projects emanating from the Commissioner’s Office.

Job Requirements

We are looking for a dynamic, hardworking and committed individual who meets the following requirements:

• A completed NQF Level 6 qualification in Office Management, Public Administration, Business Administration or related. A completed NQF Level 7 qualification will be an added advantage.
• A minimum of 10 years’ senior executive personal assistant or executive-office coordination experience, including at least 4 years demonstrated experience supporting a CEO, Commissioner, Board Chair, Executive Committee or equivalent.
• Proven ability to oversee and manage the complex operations of a senior executive’s office.
• Experience in managing complex logistics, schedules and travel
• Experience in managing budgets, tracking expenses and preparing expense reports, with knowledge of billing, invoicing and reconciliation processes in collaboration with relevant departments.
• Strong attention to detail with experience in reviewing and ensuring the quality and accuracy of documents prior to executive review.
• Stakeholder coordination experience, acting as a liaison between the executive and internal and external stakeholders.
• Demonstrated ability to exercise sound independent judgement, manage competing organisation-wide priorities, coordinate stakeholders across divisions, and handle highly confidential governance and strategic information.
• Demonstrated ability to proactively identify and resolve issues practically and deal with a variety of variables in situations where limited standardisation exists.
• Advanced proficiency in the MS Office Suite.
• Excellent planning, organising and time-management skills.
• Flexibility to work overtime and/or irregular hours.
• Ability to handle fast paced high-pressure environment.
• Familiarity with public sector protocol as well as governance, procurement and strategic planning legislation, regulations and frameworks is an added advantage.

Personality and Attributes:

Over and above well-developed technical skills in your specialisation areas, the incumbent must demonstrate, inter alia:

• Fit with the Commission’s Values – Communication, Ownership, Making a difference, Professionalism, Employee Welfare, Teamwork and Efficiency.
• Sound independent judgment, discretion and integrity.
• A high level of integrity and the ability to maintain strict confidentiality.
• A task-oriented approach while being simultaneously proactive and responsive.
• Excellent organisational, project management and time-management skills.
• Strong attention to detail.
• Problem-solving ability.
• Strong interpersonal and stakeholder-management skills.
• The ability to manage competing priorities in a highly pressurised executive environment.
• The ability to communicate confidently and professionally across different levels of the organisation and with external stakeholders.

We offer:

• A competitive compensation structure
• A conducive, supportive, stimulating working environment
• An opportunity for you to actively participate inthe attainment of the Commission's vision 2030 of a Competitive, Dynamic, Deconcentrated and inclusive Economy that serves all South Africans.
• The opportunity to gain hands-on experience in the dynamic and growing field of competition law in South Africa
• Exposure to excellent local and international training opportunities in the field of competition economics and law

Employment Equity:

• Over and above operational requirements, our appointment will take into account the country’s and organisational Employment Equity imperatives.

Diversity and Inclusion:

• Persons with Disability are encouraged to apply.
• The Competition Commission is committed to creating a diverse and inclusive work environment.

Application Process:

• All international qualifications must be accompanied by a SAQA accreditation certificate.
• Shortlisted candidates may be required to undergo psychometric assessments.
• The successful candidate will be vetted for security purposes.
• The Commission reserves the right not to fill this position subject to budget, organisational priorities and other considerations

 

Closing Date: 26 September 2026 at 17h00. 

PLEASE NOTE THAT ONLY ONLINE APPLICATIONS WILL BE ACCEPTED. COMMUNICATION WILL BE LIMITED TO SHORTLISTED CANDIDATES ONLY.

THE COMMISSION RESERVES THE RIGHT NOT TO PROCEED WITH THE APPOINTMENT OF ANY VACANT AND ADVERTISED POSITION.