Job Ref #: 2026-SEF- PA
Industry: Admin/Office Support
Job Type: Contract
Positions Available: 1

Job Description

NACOSA is looking for a highly organised, proactive and detail-oriented Programme Administrator to provide comprehensive administrative and logistical support to the SEF Project.

 

The successful candidate will play a key role in ensuring the smooth implementation of programme activities by coordinating meetings, training events, procurement, finance administration, travel arrangements, records management and day-to-day programme logistics.

The duties and responsibilities of the Programme Administrator will include, but not limited to:

• Prepare and coordinate meetings, training events, workshops, and functions (invites, venues, catering, attendance registers, minutes, agendas, logistics).
• Arrange travel for external attendees (flights, car hire, accommodation).
• Capture and maintain training records on LMIS, manage filing systems, and ensure accurate record-keeping.
• Handle correspondence, distribute documents, and support general admin tasks (photocopies, audits, etc.).
• Welcome visitors, assist with reception duties, and ensure facilities are neat and presentable; report faulty equipment.
• Support finance processes: prepare payment packs, reconcile spend, manage petty cash/credit card use, and track payments.
• Assist procurement (stationery, programme materials, consumables, service providers), including supplier registration, quotes, orders, invoices, and delivery notes.
• Manage logistics and stock (storage, distribution, stock levels, packing, reconciliation, stock takes).
• Engage with partners and vendors professionally to support programme implementation.
• Support team members, mentoring, HR processes, and performance management where applicable.
• Perform ad hoc tasks and stand in for colleagues or supervisors when required.

Job Requirements

• Matric certificate or equivalent qualification.
• Office/Business Administration Certificate or Diploma required.
• Proficiency in English and one other South African language (African language advantageous).
• Code B driver’s license with no endorsements; at least 2 years’ driving experience highly advantageous.
• Minimum of 5 years’ administrative and/or personal assistant experience.
• Experience with event logistics, organising meetings, functions, and training sessions.
• Knowledge of structured environments with procedural guidelines (e.g., finance policies, systems).
• Experience developing online training programmes.
• Background in NGO/NPO work, with understanding of healthcare, GBV, or social employability programmes.
• Valid drivers licence

Personal Competencies

 

• Good written and verbal communication skills.
• Proficiency in Microsoft Office Suite with strong computer skills.
• Good time management, planning, organising, and prioritisation abilities.
• Achievement orientation with attention to detail and accuracy.
• Flexibility, adaptability, and organisational commitment.
• Strong information-seeking mindset and willingness to learn.
• Customer service orientation with effective teamwork and cooperation.

 

 

Application process:

Please note that applicants must meet the eligibility requirements of the SEF Project.

Applicants currently receiving SASSA or other state grants will not be eligible, except for applicants receiving the Child Support Grant.

This exclusion includes individuals receiving: Social Relief of Distress (SRD), Disability Grant, Older Persons/Old Age Grant, NSFAS funding

This exclusion includes individuals receiving: 

• Social Relief of Distress (SRD)
• Disability Grant
• Older Persons/Old Age Grant
• NSFAS funding

 

PLEASE NOTE: 

Preference will be given to suitably qualified applicants who are members of the designated groups in line with the employment equity plan and targets of NACOSA.  We also encourage people with disabilities to apply. NACOSA is guided by the principles of Employment Equity. Candidates with disabilities are encouraged to apply and an indication in this regard will be appreciated. 

 

In the event that you do not hear from us 2 weeks after the closing date, please consider your application unsuccessful. NACOSA reserves the right to amend and/or withdraw adverts at any time without notification. NACOSA respects the privacy of its stakeholders and will treat all personal information provided in line with our recruitment policy and in accordance with the Protection of Personal Information Act. 

As part of our hiring process, NACOSA will inquire during reference checks for information about job applicants’ reference persons regarding any finding of sexual exploitation, abuse, and/or harassment as well as any other forms of misconduct.