Job Ref #: SALESADMASSIST_DBN_REP#KP
Industry: Banking/Finance And Investment
Job Type: Permanent
Positions Available: 1

Job Description

 MAIN FUNCTIONS OF THE JOB

Office Administration

• Orders the required consumables and/or any other items as required for the branch
• Arranges appointments and updates the Corporate Manager and Relationship Managers diary as and if required

• Responds to emails internally to respective departments as well as external mail to clients timeously
• Orders stationery as and when required by corporate staff
• Updates Corporate client’s database with regards to the Top clients
• Requests from the finance department settlement figures as per client request, and logs accordingly once settled
• Extracts statements as per client requests, and liaise with clients regarding any statement queries
• Liaises with Conveyancing department in respect of bond cancellations, release of title deed as well as requests release of original logbooks as each deal is settled or requested by client.
• Requests and follows up on audit certificates and bank confirmations as and when required, and ensures fees are received for same

 

Sales Administration

• Requests and collates FICA information from clients and submits same to the technical support team timeously

• Attends to any debit order queries received, and logs any changes/suspensions with the Advances Technical Support Team timeously
• Assists clients with any deal related queries
• Logs and attends to any reimbursements and/or reconciliation requests with the Central Ops Debtors Team when required
• Ensures all fees/deposits/settlements are allocated to the correct account by submitting same to BSA Allocations team
• Any allocation queries received from BSA -Central Operations to be attended to
• Prints all legal agreements and relevant documents pertaining to deals for the respective managers (if required)
• Uploads to Advances Technical Support log timeously for all revolving asset facilities and once -off motor vehicle and equipment facilities
• Ensure all conditions, fees and payments are logged onto the Advances Technical Support
• Ensure all legal agreements and documents pertaining to deals are signed correctly and dispatched timeously
• Upload of Musharaka Sale of Units document onto Credit Work Log
• Attends to valuation quotes and instructions, ensuring all requests are followed up
• Reconciles Valuator Statements on a monthly basis and facilitates payments monthly
• Assists in preparing trade and asset Review letters as and when required

 

General

• Create /Assist with regards to Decision pack once approval received and request facility letter on TASL.
• Create / Assist  STC packs and upload to TASL.
• Create / Assist Payment packs and submit payments for murabaha deals.
• Provide MV proxy packs.
• Manual fee invoices/journals drafted, where applicable
• Completing Pipeline report 

 

Back Office Support

• Assists the Credit Analyst and Corporate Operations Supervisor in general administrative tasks daily
• Attends to adhoc tasks allocated by the Corporate Managers

Job Requirements

QUALIFICATIONS

• Matric
• Relevant Diploma/Degree will be an advantage
• Computer skills

 

PREFERRED EXPERIENCE

• At least 1 years’ experience within a Financial Services institution
• General banking experience would be an advantage

 

KNOWLEDGE

• iMAL system.
• Enterprise
• Docuware
• Microsoft Office at an intermediate level.
• Bank Procedures.
• Credit Policies and Procedures.
• National Credit Act (NCA).
• Strong administrative skills.
• Financial Intelligent Centre Act (FICA) policies & procedures.
• Knowledge in Shariah laws and principles
• Knowledge on Banks products and services

 

 Al Baraka Bank is an Equal Opportunity Employer. Applicants from the previously disadvantaged groups and people with disabilities will be given preference in line with the EE plan.