Job Ref #: SG-742
Industry: Information Technology
Job Type: Contract
Positions Available: 1

Job Description

 

Role Purpose

To provide junior-level support in the setup and day-to-day operation of the PMO office through structured administration, coordination, reporting, tracking and governance support. This role will assist in ensuring that projects and internal tender activities are properly documented, tracked and supported in a disciplined and organised manner.

 

Key Responsibilities

PMO Support

• Assist with maintaining PMO trackers, logs and dashboards
• Update action trackers, issue logs, decision logs and RAID registers under guidance
• Support the preparation and formatting of governance documentation and reporting packs
• Assist with document filing, version control and record keeping
• Support the setup and continuous improvement of PMO templates and standard documents

Project Coordination

• Track tasks, deadlines, deliverables and outstanding actions
• Follow up with internal team members on information required for project updates
• Assist with planning, scheduling and coordination of meetings and project activities
• Capture meeting notes and action items where required
• Support project managers and senior PMO resources with day-to-day coordination activities

Tender Coordination

• Assist with maintaining tender trackers and submission calendars
• Support the completion of tender compliance checklists
• Track tender deadlines, outstanding inputs and dependencies
• Assist with document control, formatting, filing and version management
• Support the collation of tender documents and standard submission artefacts

Reporting and Administration

• Assist with compiling weekly and monthly project, PMO and tender reports
• Maintain accurate project and tender data in trackers and templates
• Support dashboard updates and reporting accuracy
• Check information for completeness, consistency and formatting
• Escalate missing information, overdue actions or reporting gaps to the relevant team member

Tools and Systems Exposure

• Microsoft Excel
• Microsoft Word and PowerPoint
• Microsoft Teams and SharePoint
• Microsoft Planner or task tracking tools would be advantageous
• Smartsheet, Trello, Jira or similar tools would be advantageous
• Basic Power BI exposure would be advantageous
• Microsoft Project exposure would be advantageous

Key Competencies

• Good professional business English communication skills
• Strong attention to detail
• Willingness to learn and take guidance
• Organised and structured working style
• Ability to manage multiple tasks with support and guidance
• Good follow-up and coordination skills
• Reliable, proactive and professional working style
• Comfortable working with templates, documents, trackers and reports
• Able to work in a deadline-driven and governance-focused environment
• Positive attitude and eagerness to build a career in PMO, project management and tender support

Job Requirements

Minimum Qualifications

• Degree, diploma or current studies in Project Management, Business Administration, Commerce, Operations, Information Systems or a related field
• PRINCE2 Foundation, CAPM, Agile Foundation or similar certification
• Microsoft Office training or exposure would be advantageous

Minimum Experience

• 0 to 2 years’ experience in administration, project support, coordination, reporting or related work
• Internship, graduate programme or workplace exposure would be advantageous
• Exposure to project environments, tender administration or governance processes would be beneficial
• Experience working with trackers, reports, documents or spreadsheets would be advantageous