Job Description

Purpose of the Role

To ensure the accurate, timely reconciliation and processing of supplier accounts, invoices, and payments while maintaining compliance with financial procedures and quality management system requirements.

Responsibilities

Creditors Reconciliation & Ledger Balancing

• Perform monthly reconciliations of supplier statements to general ledger accounts
• Identify, investigate, and resolve account discrepancies
• Maintain reconciliation files in an auditable format

Invoice & Documentation Processing

• Capture supplier invoices, debit notes, and credit notes on Syspro
• Ensure correct VAT treatment and GL allocations
• Monitor deadlines to support accurate and timely month-end close
• Maintain document integrity in line with ISO 9001 standards

Payment Processing & Controls

• Prepare and process EFT payments weekly/monthly
• Verify supplier banking details prior to payment release
• Ensure payments are supported by valid documentation (invoices, PODs, approvals)

Supplier Query Resolution

• Resolve supplier queries relating to payments and missing documentation
• Follow up on outstanding PODs and statements
• Maintain professional communication with suppliers

Reporting & Analysis

• Compile creditor reports and payment schedules for the Financial Manager
• Conduct monthly transport cost analysis and reconciliations
• Identify and report anomalies in supplier accounts or transport charges

Compliance & Audit Support

• Maintain structured filing systems for financial records
• Ensure compliance with ISO 9001:2015, internal controls, and finance policies
• Assist during internal and external audits

Ad Hoc Support

• Perform other finance-related duties as required
• Provide administrative support to finance and warehouse teams when needed

Job Requirements

Qualifications & Experience

• Matric (Grade 12) with Mathematics and/or Accounting
• National Diploma or Certificate in Accounting / Finance (advantageous)
• Minimum of 2–3 years’ experience in a Creditors or Accounts Payable role
• Syspro experience is essential
• Manufacturing or FMCG environment experience will be advantageous

Knowledge & Competencies

• Strong knowledge of accounts payable processes and reconciliations
• High attention to detail and numerical accuracy
• Strong organisational and time management skills
• Excellent communication and interpersonal skills
• Ability to work under pressure and meet deadlines
• High level of integrity and confidentiality