Job Description

NACOSA is seeking a highly organised and proactive Programme Administrator to provide comprehensive administrative and programme support. The successful candidate will coordinate meetings and events, manage programme documentation and logistics, and ensure compliance with organisational policies and procedures. Experience within the NGO/NPO or healthcare sector will be an added advantage.

The duties and responsibilities of the Programme Administrator will include, but not limited to:

• Provide efficient administrative support to programme staff and management.
• Coordinate meetings, workshops, training sessions, and events, including venue bookings, travel arrangements, catering, and logistics.
• Prepare agendas, take minutes, and distribute meeting documentation.
• Maintain accurate programme records, filing systems, and databases.
• Process administrative and financial documentation in line with organisational policies and procedures.
• Assist with procurement and asset administration where required.
• Support programme reporting and document management.
• Liaise with internal departments and external stakeholders to facilitate programme implementation.
• Monitor administrative deadlines and ensure timely completion of assigned tasks.
• Provide general office support and perform other administrative duties as required.
• Ad-hoc duties as required by the programme team.

Job Requirements

 Required Qualifications, Skills and Experience

• Matric certificate or equivalent NQF qualification and Office or Business Administration Diploma
• Minimum of three (3) years’ experience in an administrative and/or Personal Assistant role.
• Strong computer literacy, including proficiency in MS Excel, Word, PowerPoint, email, and internet applications.
• Proven experience in arranging flight bookings, finance administration, procurement processes, and training logistics.
• Excellent written and verbal communication skills in English, with the ability to interact effectively at all levels of staff and with external stakeholders.
• Previous experience working within the NGO/NPO sector
• Strong attention to detail with excellent organisational and time-management skills.
• Valid driver’s license and must reside within the Cape Town region.

Closing date for applications:  06 August 2026

Application Process:  Please note that email applications will not be considered.

NB: NACOSA reserves the right to close this job advert early if sufficient applications are received or a suitable candidate is identified

 PLEASE NOTE:

Preference will be given to suitably qualified applicants who are members of the designated groups in line with the employment equity plan and targets of NACOSA.  We also encourage people with disabilities to apply and an indication in this regard will be appreciated. NACOSA is guided by the principles of Employment Equity.

In the event that you do not hear from us after 2 weeks of the closing date, please consider your application unsuccessful. NACOSA reserves the right to amend and/or withdraw adverts at any time without notification. NACOSA respects the privacy of its stakeholders and will treat all personal information provided in line with our recruitment policy and in accordance with the Protection of Personal Information Act.

As part of our hiring process, NACOSA will inquire during reference checks for information about job applicants’ reference persons regarding any finding of sexual exploitation, abuse, and/or harassment as well as any other forms of misconduct.