Job Ref #: HSEAJB1
Industry: Information Technology
Job Type: Permanent
Positions Available: 1

Job Description

PURPOSE OF THE ROLE

To assist the HSE Department with its administration requirements

OBJECTIVES

MAIN FUNCTIONS OF THE JOB

• Support HSE operations with the monitoring and maintenance of Rapid Contractor for Teraco Staff LOA’s and Training requirements
• Review and draft EPP documents for publishing in consultation with Safety Officers, Regional Managers and departments if required on a monthly basis. 
• Transfer data from paper formats into computer files or database systems 
• Upload related  HSE documents to Rapid system.  .
• Activate and deactivate staff on Rapid Incident, Rapid Risk and Rapid Contractor, ticketing on Ozone for staff activation and deactivation
• Support the HOD’s for Operations Health and Safety, HOD Infrastructure Development Projects and the Senior Environmental Officer with their day-to day administrative requirements, i.e., Taking minutes of meetings, Contractor/Supplier engagement, etc.
• Update H Drive with relevant HSE Documentation and ensure accuracy of system documentation. 
• Verify the accuracy of HSE data form external  sources before entering it into the system
• Retrieve data from database or electronic files as requested (SharePoint), ensure latest revisions are available.
• Ozone Ticket completion for new staff and staff that resigns
• Transfer all captured HSE Incidents on Rapid Incident to Ozone, timeously within Client SLA’s and Internal Company timeframe’s
• Compare monthly Rapid incidents loaded against Ozone incidents loaded and report to HOD. Assisting Contractors on Rapid requirements on a daily basis which includes training, verifying contractor documents on the S4 module. 
• Generator reports through Rapid Auditor pertaining to the Safety Awareness Items logged into monthly reports for HOD. 
• Engage with Operational and Maintenance department regarding Rapid administrative requirements.

Job Requirements

SKILLS REQUIREMENT

• Good written and verbal communication skills
• Active listening – ability to understand requirements
• Proactive problem solver
• Ability to work independently & a positive team player
• Self-motivated, self-confident and self-driven
• High level of energy
• Ability to multi-task
• High attention to detail
• Ability to work under pressure
• Conducts self professionally, exhibits high levels of tolerance and patience
• Responsible for continued learning and self-development

QUALIFICATIONS AND EXPERIENCE

• Relevant tertiary qualification
• 3 years’ experience in administration
• Intermediate to advanced MS Word and Excel, 
• Intermediate Visio preferred, but not mandatory