Job Ref #: SI-1060
Industry: Hotel/Catering/Hospitality/Leisure
Job Type: Permanent
Positions Available: 1

Job Description

Main Purpose of the Job
The F&B Admin Assistant is responsible for the timely and effective handling of F&B orders, invoicing and related queries. This will include the sorting, recording, checking, and co-ordination of orders and the processing of related invoices to be processed for the F&B department and outlets, efficiently and accurately, in line with Company policy and regulations.


The role will also be required to perform general office support in the F&B offices including responding to incoming calls and emails, restaurant reservations received by the department; distribution of documentation to staff across the department as required, and other general admin support such as copying, scanning, and similar activities.

Job Requirements

Minimum requirements (Education and Experience)
Grade 12 

Minimum job related experience
• Previous experience in a administrator role is preferred 
• Experience working with IFS is essential

Work conditions and special requirements 
• Ability to work shifts that meet operational requirements
• Physically able to move operating equipment 
• Have an open attitude to perform similar functions in alternative outlets due to operational requirements

Core behavioural competencies 
• Collecting information (sourcing, checking, documenting)
• Organising & Coordinating Resources 
• Assuring Quality
• Dealing with customers
• Following procedures
• Managing deadlines 
• Responding with urgency 
• Connecting and relating (including handling of conflict situations) 

Technical Competencies
• Written and verbal communication skills
• Proficient computer literacy (MS Office, IFS)
• Basic invoicing processes 
• Data capture
• Telephone skills 
• Time management 
• Multitasking 
• Clerical administration

 

Additional Information
Please Note that ,Preference will be given to suitably qualified employees from the designated groups in line with the provisions of the Employment Equity Act, No. 55 of 1998 (and any amendments thereto), the relevant internal recruitment policy as well as unit’s employment equity plans and Gaming Board License conditions.

POPI Statement
Please note that when applying for any position, reference checks will be completed and personal information as defined in the Protection of Personal Information Act 4 of 2013 will be processed.  In applying for this position, applicants will be deemed to have consented to such processing as defined in the included Privacy Statement.

Please also note that if you have not been contacted within 14 days after the closing date of this advertisement, please accept that your application has been unsuccessful.