Junior Procurement Administrator
St Stithians
2026/04/16   JHB North

Job Ref #: FIN202601
Industry: Purchasing
Job Type: Permanent
Positions Available: 1
St Stithians College is a proudly South African school, embracing diversity and offering a distinctive educational experience. Founded as a Methodist Church School, our Christian spirituality is central to our identity. Our College consists of primary and secondary boys’ and girls’ schools, together with a co-educational junior primary school. We are an independent, non-profit institution
Job Description

The St Stithians College Finance Department welcomes applications for the above-mentioned position, which will be available 01 July 2026.  The role requires passion, commitment, innovative thinking, and high levels of integrity.

Your talent and positive mental attitude mean you can deliver on the following responsibilities as Junior Procurement Administrator: The Junior Procurement Administrator provides essential administrative and operational support to the Procurement function.

This position supports the Procurement Manager and Procurement Specialist in ensuring efficient, compliant, and cost-effective procurement operations across the College.

  •  Assist with processing purchase requisitions and purchase orders in line with procurement policies
  • Capture, update, and maintain procurement data accurately within procurement systems and spreadsheets
  • Support the resolution of discrepancies between purchase orders, delivery notes, and invoices
  • Track and file procurement documentation (quotes, contracts, approvals, supplier records)
  • Assist with supplier onboarding and maintaining supplier master data
  • Maintain a supplier database, ensuring records are up to date and compliant
  • Assist with obtaining quotations (RFQs) and maintaining comparative schedules
  • Assist with basic spend analysis and reporting
  • Support B-BBEE documentation tracking and reporting requirements
  • Ensure procurement documentation is complete and audit-ready
  • Liaise with internal departments to follow up on requisitions and procurement queries
  • Provide day-to-day administrative support to procurement users
  • Assist with scheduling procurement meetings and maintaining action logs
  • Support users on basic procurement system queries (e.g. ERP or e-procurement tools)
  • Assist with identifying manual process inefficiencies and opportunities for improvement
Job Requirements
  • 1–2 years’ experience in a procurement, purchasing, or finance administrative role
  • Relevant Procurement Qualification (CIPS Level 3 or 4 would be advantageous)
  • Good organisational and time management skills
  • Effective written and verbal communication skills
  • Proficiency in Microsoft Office (Excel, Word, Outlook)
  • Any staff member working with a school is required to have a Sexual Offenders Clearance Certificate