Job Ref #: 2026
Industry: Horticulture/Agriculture
Job Type: Permanent
Positions Available: 1

Job Description

PURPOSE OF THE JOB:

The effective and accurate administration of the Parts department in a Branch to ensure efficiency of department.

RECEIVING ADMINISTRATION:

Core Tasks:

-        Receive delivery notes 

-        Gather JD and other suppliers invoices electronically for receiving process

-        Link invoices with delivery notes and Equip orders

-        Capture invoice on system

-        Verify accuracy of receiving information on the system

-        Obtain authorization for claims 

-        Create claims for shortages and overages 

-        Follow up on outstanding claims and orders

-        Keep filing up to date

-        Report back on actions taken to Manager

-        Assist with ad hoc receiving duties as and when required

REPORTS ADMINISTRATION:

Core Tasks:

Daily:

-        Generate reports from system (Credit notes, Outstanding picking slips, outstanding customer orders, outstanding quotations, quantity reports, outstanding inter branch transfers, lost sales)

-        Forward reports to relevant parties for further action

-        Verify information on credit report with source documents

-        Follow up on outstanding documents / information

-        Forward to management for authorization

-        File completed documents

 

Weekly:

-        Generate reports from system (outstanding claims, shipping documents, outstanding purchase order, negative on hand report, BIN location report)

-        Forward reports to relevant parties for further actions

-        Follow up on outstanding documents / information

-        Forward to management for authorisation

-        File completed documents

 

        Monthly:

-        Receive courier reports

-        Reconcile reports with source documents

-        Create order for payment

-        Obtain authorization

-        File completed documents

 

 

GENERAL ADMINISTRATION:

Core Tasks:

-        Generate reports for stock taking

-        Assist in quarterly stock taking

-        Capture count sheets on system

-        Generate variance report

-        Forward report to relevant parties for further actions

-        Follow up on outstanding documents / information

-        Forward to management for authorization

-        Generate stock take update report

-        File completed documents

-        Order General office stationery

-        Capture VVA source documents on system

-        Administration of interdepartmental purchases

-        Filing of source documents

-        Capture employee transactions on behalf of employees on intranet

-        Administration and reconciliation of trip sheet and vehicle documentation

-        Dispatch administration

-        Handle general queries from customers and internal staff

Job Requirements

JOB REQUIREMENTS

Qualifications: National Senior Certificate

Requirements: At least 1 year with general office administration

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• We are committed to transformation through the appointment of persons from designated groups and potential candidates from these groups will enjoy preference.
• Kindly note that a consumer credit record will be requested in respect of all appointments which involve dealing with cash or finances.
• Should you meet the above requirements and believe you can contribute to the company, kindly register and apply on our Career Page at www.groupcareers.co.za
• Should we not have contacted you within six weeks of the closing date, you may assume that your application has been unsuccessful.

CLOSING DATE: 02 NOVEMBER 2025