Job Ref #: PAJB5
Industry: Information Technology
Job Type: Permanent
Positions Available: 1

Job Description

PURPOSE OF THE ROLE

To assist & support the Head of Data Centre Development with daily operational functions & to support the operational team where necessary.

Please note that this role is designated as a Project Administrator position. The focus of this role is to provide administrative support rather than project management duties. 

The successful candidate will be required to work on-site from time to time and follow all site safety protocols, including wearing the appropriate personal protective equipment (PPE) while on an active build site. 

 

MAIN FUNCTIONS OF THE JOB

Assisting Head of Department

• Diary / Calendar Management
• Logging visitor tickets and receiving visitors through the security process
• Draft expense claims for HOD
• Collating presentations
• Liaising and coordinating activities regarding Ekurhuleni Council
• Coordination of department travel e.g. pre-seating of flights and check in, collections, airport pick ups
• Carrying out background research on projects / suppliers etc and presenting findings
• Organising and attending meetings, and ensuring attendees are well prepared for the meetings

Reporting and Presentations

• Compile and collate, reports
• Compile presentation packs

Administration

• Meeting Minutes of weekly project office meetings
• Filing of internal Documentation, site plans, compliance certificates etc
• Complete and verify with new suppliers the NEW supplier take on Process as per ISO 9001
• Pay and/ or renew SABC TV licences
• Ordering plotter consumables i.e. toner, imaging units etc, and liaising with RBS for support
• Council applications e.g. electricity waiver applications
• Administering new supplier take on process for the department
• Purchase Order requisitions
• Ensuring timeous invoice approval and submission to Finance
• Post office collections and mail distribution

New Property Administration

• Property registration, opening of new rates accounts, new water meter applications
• Environmental Impact Assessment applications and registrations for diesel and electricity
• Town Planning and administration i.e. plan approvals and liaison

Office Duties and Ad Hoc Tasks

• Arranging of informal functions
• Arranging all printing and collating of floor plans and others for DC's
• Assigned projects are completed on time and to scope
• Managing toilet hire for contractors
• This is an on-site role and will require you to wear PPE when required

Job Requirements

SKILLS REQUIREMENT

• Advanced MS Office proficiency on i.e. Excel, Visio, PowerPoint   
• Attention to detail and self motivated 
• Excellent communication skills
• Active listening — ability to understand requirements
• Proactive problem solver
• Ability to work independently & collaboratively with a team 
• Conducts self professionally, exhibits high levels of tolerance and patience  
• Responsible for continued learning and self-development  
• Own transport essential

QUALIFICATIONS AND EXPERIENCE

• Matric certificate
• Relevant degree or diploma
• 2 Years’ relevant experience