Job Ref #: EJMA-05/25
Industry: Supply Chain
Job Type: Permanent
Positions Available: 1

Job Description

Key Performance Areas :

• Ensure aircraft parts and materials request from Engineering Department and Maintenance Planning department are processed in a timely manner.
• Ensure procurement of aircraft parts and materials are carried out in accordance with MOE requirements.
• Ensure relevant FAA Form 8130-3 / CofC or EASA Form 1 or equivalent is available for all aircraft parts and materials procured.
• Proactive and diligently following up with vendors ensuring shipment of aircraft parts / materials are confirmed with airwaybill / delivery number available.
• Proactive and diligently track shipment of aircraft parts / materials ordered until point of receipt.
• Daily reporting of aircraft parts / material procurement status to Engineering Department and Maintenance Planning Department.
• Actively obtaining quotations from all suppliers to ensure aircraft parts / materials procured meet client’s expectations in terms of pricing and delivery time
• Provide support to Maintenance Planning department in terms of parts pricing for quotation to clients.
• Review prices and product specifications to ensure requirements by the clients are met.
• Ensure any request for parts / material request from clients for OTC sales are attended to in a timely manner
• Ensure all procedures relating to OTC sales are adhered to
• Ensure payments are received before aircraft parts or materials released for prepayment clients
• Ensure relevant KYC / end user statement is signed off by clients before dispatch of aircraft parts / materials to clients
• Ensure supplier invoices are received and matched against Purchase Orders to ensure accuracy
• Ensure Purchase Orders raised are accurate and closed in a timely manner.
• Ensure all supporting documents/customs and shipping documents are filed in for each Purchase Order.
• Liaison with vendor for any issues encountered requiring credit note issuance
• Diligent closing of Purchase Orders on Corridor and cancelling of Purchase Orders where applicable to ensure accurate status all the time.
• Render assistance to Warehousing / Stores division during year-end stock takes.

Job Requirements

Educational:

• SPM/STPM
• Diploma or Degree in Supply Chain / Logistics / Warehouse Management or any business studies
• Strong communication skills, especially English language

Experience:

• At least 1 year experience in procurement role
• Prior experience in aviation industry is preferred but not mandatory
• Fresh graduates will be considered